How Recordness Works

Get your virtual business address up and running in 6 simple steps

1

Sign Up & Choose Your Plan

Create your account and select a subscription plan that fits your needs. Choose from our flexible pricing tiers designed for businesses of all sizes.

💡 Pro Tip: All plans include unlimited mail scans and 7-year digital retention. Start with Basic and upgrade anytime.

2

Select Your Virtual Address

Choose from prestigious business addresses in 200+ countries. Pick the location that best represents your business presence.

🌍 Available Worldwide: Major cities including New York, London, Tokyo, Dubai, Singapore, and 195+ more countries.

3

Complete Payment

Secure payment processing with Stripe. Your virtual address is reserved immediately upon payment, but remains inactive until authorization approval.

🔒 Secure & Encrypted: All payments processed through Stripe with bank-level security. We never store your card details.

4

Upload Authorization Documents

Submit your authorization documents (Form 1583 for US addresses, country-specific forms for others). This is a legal requirement to receive mail on your behalf.

📋 Required Documents: Valid government ID, proof of address, and signed authorization form. Templates provided in your dashboard.

5

Get Approved by Registered Agent

Our registered agents review your authorization documents within 24-48 hours. Once approved, your virtual address becomes active and ready to receive mail.

⏱️ Fast Approval: Most applications approved within 24 hours. You'll receive email notification when your address is active.

6

Receive & Manage Your Mail

Start receiving mail at your virtual address. We scan every item, digitize it, and notify you instantly. View scans online, request forwarding, or schedule shredding—all from your dashboard.

Available Actions:

View high-res scans
Download PDFs
Forward worldwide
Secure shredding
Archive digitally
Share with team

Mail Lifecycle & Retention

Understanding how we handle your physical and digital mail

Physical Mail

30 Days

Physical mail stored securely for 30 days, then shredded unless forwarding is requested.

Digital Scans

7 Years

All mail scans stored digitally with bank-level encryption for 7 years for compliance.

Security

AES-256

Military-grade encryption for all documents at rest and TLS 1.3 for data in transit.

Ready to Start Managing Your Mail?

Get your virtual business address today and join thousands of satisfied customers